Construction Project Adminstrator

• Manage and maintain contracts, subcontracts, RFIs, submittals, change orders, permits, and closeout documentation
• Track document workflows, approvals, and project status updates
• Maintain logs for RFIs, submittals, issues, and change orders
• Support Project Managers with scheduling, coordination, and documentation needs
• Prepare meeting agendas, attend meetings, and document action items
• Distribute correspondence, reports, and project updates to internal and external stakeholders
• Assist with subcontractor setup and vendor coordination
• Support invoice coding, routing, and tracking
• Assist with pay applications, lien waivers, and cost tracking reports
• Assemble turnover packages including warranties, O&M manuals, as-builts, and closeout documents
• Track compliance items such as COIs, insurance, safety documentation, and site access requirements
• Identify opportunities to streamline administrative workflows
• Support standardization of templates, logs, and filing systems

PREFERRED QUALIFICATIONS:

• 3+ years of experience in a Construction Project Administrator or similar construction support role
• Strong understanding of construction project documentation and workflows
• Experience with construction/project management software (Trimble/Vista or Spectrum preferred)
• Excellent organizational skills with strong attention to detail
• Ability to manage multiple projects simultaneously
• Strong communication and coordination skills

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