Receptionist/Legal Assistant

Job Description

Job Description

Government facility is looking for a top notch Legal Assistant/Receptionist responsible for directly and independently supporting the work of the office by providing a wide variety of technical assistance services. Will also be responsible for providing front desk/receptionist duties. The work requires a specialized knowledge of the processes, procedures, and practices of legal assistance activities in conjunction with a knowledge of clerical and administrative office skills and an ability to apply these skills.

REQUIREMENTS: The Contractor shall provide Legal Assistant services to include, but not limited to the following:

1. Provides a variety of direct legal and secretarial support services to the office. Typical assignments include: Examines, prepares and processes a variety of technical legal documents which are characteristically voluminous and complex in format. Reviews incoming material and independently determines the need for assembly and preparation of a variety of legal documents, e.g., complaints, motions, orders, search and tracking warrants, subpoenas, etc., ensuring all documents are in conformance with rules governing style and format. Prepares discovery packages for distribution, ensuring discovery is complete and necessary redactions are made. Aids attorneys in trial preparation by performing duties such as independently compiling notebooks, compiling witness and exhibit lists, and organizing discovery documents. Establishes and maintains a variety of files. Ensures appropriate filing is accomplished correctly and timely. Composes original letters that do not require legal interpretations, but do require a good working knowledge of legal procedures and specialized terminology, e.g., discovery and proffer letters, requests for extensions of time in certain cases, declination letters for law enforcement agencies, etc.

2. Provides a variety of direct clerical and administrative support assistance services to the unit. Typical assignments include: Receives visitors and telephone callers. Determines which matters should be referred to the supervisor or AUSA and the urgency of the matter. Controls access to the inner office by reviewing identification of visitors, logging in and issuing visitor badges, and referring visitors to appropriate staff. Ensures that only visitors properly cleared are authorized entry. Screens, receives and processes mail and priority packages in a timely manner to include sorting incoming mail, distributing mail, and processing outgoing mail. In addition, prepares outgoing mail and commercial shipping (e.g. Federal Express). Accurately inputs data in a variety of shared logs, registers, databases, and spreadsheets. Performs docketing dutiessuch as opening, updating and closing cases through use of the automated case tracking system. As necessary, searches database for required information. Maintains calendar of assigned active cases. Using calendaring software, maintains calendar(s) of the AUSA(s) by scheduling court appointments, interviews, and conferences, and provides reminders of commitments and court appearances. Develops and maintains suspense system for ongoing cases, Maintains filing and ensures all documents required for court hearings, interviews, and scheduling conferences are promptly and accurately placed in the case file. Performs court run and mail duties, to include distributing mail to various agencies, sorts mail and delivers mail accurately and timely.

3. Produces a variety of written documents and materials utilizing a wide range of office software applications. For example, assignments may include integrating output from different software types, e.g., tables produced by database applications and charts and graphs produced by electronic spreadsheet applications, into word processing or desk top publishing text. Products include complicated tables, graphs and charts which may be incorporated into legal documents or courtroom presentations. Ensures proper format, spelling, punctuation, capitalization, and grammar.

4. Performs other related duties as assigned.

Must pass Extensive Background check