Event Coordinator/Receptionist

Job Description

Job Description

A global financial services company is seeking an Event Coordinator for their office in Chicago.

Location: Chicago, IL

Duration: 3 months

This role will assist with the daily operations of the Client Center. Responsibilities include but not limited to:
• Assist, tend to, and anticipate guest needs by responding to all questions and requests in a timely manner
• Understand, follow, and implement all client center policies and procedures
• Work closely with company internal partners including the kitchen, security team, audio visual team, events team and facility teams
• Co-manage EMS (Event Management System) reservation software and oversee the execution of daily meetings and events
• Inspect the spaces daily, complete facilities requests as needed and follow up for completion
• Understand and Communicate daily set ups to appropriate parties
• Maintain a high level of cleanliness, organization, and attention to detail in the space and event rooms
• Manage inventory of pantry, and maintain working knowledge of beverage service and catering
• Understand food prep and health and safety rules, regulations and best practices
• Assist in surveying guest experience and proposing solutions based on feedback
• Various administrative tasks such as: invoice processing, scheduling maintenance calls with vendors, and order kitchen, banquet, and office supplies among others
• Flexibility to work early mornings or late evenings as needed
• Manage the Client Center reservation books, including reporting and metrics
• Oversee Client Center’s daily meetings and events
• Implement, develop, and follow Client Center protocols and procedures (meet and greet, security protocols, catering set-up, client management)
• Liaise with catering partners and any applicable back-of-house staff
• Survey client experience and propose solutions based on feedback as needed
Required qualifications, capabilities, and skills
• Bachelor’s degree preferred
• 2-3 years of hospitality and/or administrative experience; event planning,
catering, membership club, or hotel experience preferred
Excellent time management and written/ verbal communication skills
• Proficiency in Excel, PowerPoint and Word
• Ability to work flexible hours and meet deadlines