Part-Time Accounts Payable Specialist (Remote)

Part-Time Accounts Payable Specialist (Remote) Rate: $800/month Hours: Approximately 15 hours per week, US hours Location: Remote Start Date: ASAP About the Role: We're seeking a detail-oriented and proactive Part-Time Accounts Payable Specialist to support our finance operations. This remote role is perfect for a self-starter with strong QuickBooks and Excel skills, and a solid understanding of month-end close processes and basic tax compliance. You'll be working around 15 hours per week, with higher volume during the first week of each month. Key Responsibilities: Invoice Management: Process 10–15 invoices during the first week of each month Handle ~5 invoices weekly for the remainder of the month Ensure invoices are coded accurately, approved, and entered in a timely manner Accounts Payable: Record and manage bills in QuickBooks Online Manage payment scheduling and maintain accurate vendor records Assist with Ramp expense management platform (e.g., tracking transactions, managing approvals) Month-End Closing: Perform accrual processing and ensure all AP transactions are properly recorded Support financial close activities across 9 different U.S. states Pool data from QuickBooks and Excel for reporting as needed Vendor and Tax Compliance: Maintain a large vendor database and ensure collection and organization of W-9 forms Support monthly and quarterly tax compliance by ensuring vendor and expense documentation is accurate and complete Respond to vendor inquiries and ensure compliance with state-specific requirements Reporting and Analysis: Use Excel to generate reports, summaries, and reconciliations as requested Assist in data validation and cleanup for financial and audit purposes Qualifications: Strong experience with QuickBooks Online Proficiency in Microsoft Excel (pivot tables, lookups, formatting, etc.) Solid understanding of Accounts Payable , month-end closing , and accrual accounting Familiarity with U.S. tax compliance , including W-9 handling and state-by-state AP/tax requirements Highly detail-oriented, organized, and capable of working independently Excellent written and verbal communication skills Nice to Have: Experience with Ramp or similar expense management platforms Prior experience handling AP and compliance across multiple U.S. states Background in working with small to midsize companies in a remote setup #J-18808-Ljbffr